Brighton Village H.O.A

Draft Board Meeting Minutes

June 16, 2005

A meeting of the Board of Directors was held in the Garage of Harry Grewal´s home at 1665 Welford. This meeting was called to order at 7:30 pm.  Board members present were Harry Grewal, Chris Lai, and Mike Holmes.

Homeowners in attendance were Carolyn from 1621 Welford, Meng and Linda from 1590, and  Jas from 1618.

Also attending were Dawn Emerson of Boardwalk Investment Group, Inc,  AMO.

Open Forum: 

a.      There was a brief discussion of an ant Problem in the community (Carolyn 962-0866) volunteered to get 3 written quotes.

b.     Carolyn also volunteered to design a web page for the community newsletter.  It was discussed to publish the newsletter approx every other month

c.      Landscaping issues:  Trash in the bushes, not sure if landscapers are doing what they are supposed to.  Harry Grewal will supervise landscapers to verify completion of work.  Remind Homeowners to send in complaints for landscape problems so they will be tracked.

d.     Parking is still a problem:  Dawn Emerson will check into parking on the cobblestone at the end of the driveways to see if a homeowner owns that space. 

e.      Mike Holmes volunteered to call the City of Hayward to see if the gate behind Starbucks can be locked.  If it can be locked Mike Holmes will get 3 quotes to put a lock on the gate.

f.      Mike Holmes volunteered to call the Hayward Police Dept. about neighborhood watch program training.

g.     Board members agreed to meet separately to ratify Rules & Regulations regarding late dues, clarify parking and other issues.

Approval of minutes:  The minutes of May 12, 2005 were reviewed and with no changes by the Board (Mike/Chris) MSC

Ratification of any Board actions taken between meetings:  The Board´s decision, as discussed via e-mail and phone and investigated and ratified by the Board, to respond to a Homeowner complaint regarding parking activites against the CC&R´s of the Association (Commercial usage, use by resident of Guest parking spaces) was confirmed. (Chris/Mike) MSC

Financial Statements:  The May 2005 Financials were reviewed and discussed, and were accepted as presented.

Old Business: 

            Parking complaint involving commercial vehicles being parked in guest parking update, homeowner was cited but no response to Boardwalk investment group as of 6-16-2005 (see notation under "ratification", above). 

            Homeowner late HOA dues update, homeowner was given a letter cautioning them they might be sent to collections.  Per Dawn Emerson Stan Smallwood will notify the Board via e-mail once it becomes financially worth it to send a homeowner; he is very good about keeping an eye on the HOA accounts and recommending appropriate action

.

New Business: 

a.      Volunteers are still needed for a landscape committee

b.     Volunteers are still needed for an architectural committee

     A call for volounteers to serve on these committees, which are required per the Community CC&R´s, was issued in the last newsletter and will be pursued by the Board in the future.

Executive Session-Board Members only (if needed)

            There will be a tentative executive meeting the week of June 20, 2005 to draft Rules & regulations for the community, which would be ratified at the next board meeting. Dawn is to e-mail examples and boiler plate material to the Board Members so that they do not have to ?re-invent the wheel´.

Announcement of next Board meeting:

            Next Board meeting is to be held at 7:00 pm in Harry Grewal´s Garage on Monday, August 8, 2005. This notice is to be posted on the mailboxes of the Association 10 days in advance of the meeting so that homeowners are made aware of the schedule.

Adjournment:

            Meeting was adjourned at 8:31 pm